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SUBMIT ALL submit all SUBMIT Submit (Ctrl+Alt+S) Submit Unmute Autoscroll Close Transcipt Move window Open Resize window Resume autoscroll Select track Show timestamps Transcripts Options volume aashtoware project construction and materials™ 5.00 tennessee department of transportation february 2025 managing payment estimate approval decisions basic keyboard shortcuts use the tab key to move from one interactive object to another (including back and next buttons), skipping text and images use tab + shift to return to a previous interactive object use the space bar or enter to activate an interactive item use the up arrow and down arrow to move through content on a slide use the z key to access the zoom control use ctrl + alt + . to navigate to the next slide use ctrl + alt + , to navigate to the previous slide use ctrl + alt + s to submit an answer on a question slide use alt + a to open the basic keyboard shortcuts window at any time and alt + c to close it prepared by prepared by info tech operating, llc, dba infotech. the aashtoware project logo, the aashtoware project construction & materials logo, and the mobile tester logo are registered trademarks of aashto. aashtoware project, aashtoware project construction & materials, and aashtoware project mobile tester are proprietary software products of aashto. mobile inspector is a proprietary software product of info tech operating, llc. © copyright 2025 by the american association of state highway and transportation officials, inc. all rights reserved. before you begin screens are representative for training purposes and may differ slightly from your role’s and system’s appearance. these instructions cover how to use the construction and materials™ module in support of tennessee dot processes; however, these are not instructions on the tdot requirements. you can access tdot’s qrgs on the left-hand side bar of the player by clicking on resources and opening the pdf file. to move from slide to slide, use the next and back navigation arrows near the progress bar. alternatively, you can press enter on your keyboard. some of the screens in this training have a scroll bar on the right side of the screen. the scroll bar will only work on the steps where scrolling up and down are part of the instructions. overview – managing payment estimate approval decisions in this training, you will learn how to manage payment estimate approval decisions. this training includes the following exercises: exercise 1 – submitting a payment estimate for approval exercise 2 – approving a payment estimate exercise 3 – tracking payment estimate approval decisions exercise 4 – changing a payment estimate to draft status overview continued – managing payment estimate approval decisions the application enables users to change the status of a payment estimate to pending approval, approved, rejected, or back to draft. the status’ pending approval and back to draft are in the price adjustment app. the status’ pending approval and back to draft are in the price adjustment app and can only be changed using the office staff v3 role. when you change the status of a payment estimate to a status other than draft, the payment estimate can no longer be modified. note for all approvers (except office staff v3): if you want to approve or reject a payment estimate and enter comments for the status change, use the payment estimate approval decision overview instead. exercise 1 – submitting a payment estimate for approval in this exercise, you will submit a payment estimate for approval. office staff can submit for approval through the price adjustment app then the payment estimate will progress through the established levels for approval. when you submit a payment estimate for approval, the system changes the status to pending approval. the system will not update the status to pending approval if the payment estimate includes exceptions that must be resolved, acknowledged, or overridden, based on settings for the payment estimate exception type on either the contract or the underlying reference data. this example begins from the aashtoware project™ home page. to the left, click contract progress. notes: · the application enables users to change the status of a payment estimate to pending approval, approved, rejected, or back to draft. · the status’ pending approval and back to draft are in the price adjustment app and can only be changed using the office staff v3 role. · when you change the status of a payment estimate to a status other than draft, the payment estimate can no longer be modified. · note for all approvers (except office staff v3): if you want to approve or reject a payment estimate and enter comments for the status change, use the payment estimate approval decision overview instead. welcome to the aashtoware project™ dashboard. navigate to the construction component and click the contract progress link. to the left, click and type cnw999. click in the quick find search box and type cnw999; then, press enter on your keyboard. type your text here above, click cnw999. click the contract id cnw999 link. above, click component actions menu. click the component actions menu. to the right, click tdot price adjustment app. click the tdot price adjustment app task. above, click execute. click the execute button. to the left, click 0001. click the estimate 0001 link. to the left, click setup. click the setup tab. above, click mix design asphalt percentages. click the mix design asphalt percentages tab. to the right, click add new row. click the add new row button. above, click contract project item. click into the contract project item field. above, click and type 411. click into the contract project item field and type 411; then, press enter on your keyboard. above, select 33070-3233-99 + 0570 + 411-02.10 + acs mix(pg70-22) grading d . select the 33070-3233-99 + 0570 + 411-02.10 + acs mix(pg70-22) grading d contract project item. above, click and type 6. click the da % field and type 6; then press enter on your keyboard. above, click and type 1.5. click the ra % field and type 1.5; then press enter on your keyboard. above, click and type 03/01/2023. click the date field and type 03/01/2023; then press enter on your keyboard. above, click save. click the save button. above, click ok. click the ok button. above, click liquid anti-strip prices. click the liquid anti-strip prices tab. to the right, click add new row. click the add new row button. above, click contract project item. click the contract project item field. above, type 411. click into the contract project item field and type 411; then, press enter on your keyboard. above, select 33070-3233-99 + 0570 + 411-02.10 + acs mix(pg70-22) grading d . select the 33070-3233-99 + 0570 + 411-02.10 + acs mix (pg70-22) grading d contract project item. above, click and type 15. click the invoice price field and type 15; then press enter on your keyboard. above, click and type 03/01/2023. click the invoice date field and type 03/01/2023; then press enter on your keyboard. above, click save. click the save button. above, click ok. click the ok button. to the left, click 0001. click the estimate 0001 link. above, click fuel. click the fuel tab. above, click scroll right bar. click the scroll right bar. above, click bitm. click the bitm tab. above, click 307 a/c. click the 307 a/c tab. above, click 411 a/c. click the 411 a/c tab. above, click liquid anti-strip. click the liquid anti-strip tab. above, click summary. click the summary tab. to the right, click scroll bar. click the scroll bar. to the right, click scroll bar. click the scroll bar. notes: exceptions window shows exceptions related to price adjustment app, such as missing mix design properties. critical contract payment estimate exceptions window shows exceptions that prevent changing the estimate from draft status to pending approval status. above, click save adjustments. click the save adjustments button. you have successfully completed submitting for approval exercise! click the next arrow to continue. note: notice the payment estimate changed to pending approval status. exercise 2 – approving a payment estimate in this exercise, you will approve a payment estimate. the approve command is available only if the payment estimate status: is in one of the approval levels, and only if your active user role is given access rights. when you approve a payment estimate, the status of the decision record is changed to approved, and the status of the next sequential decision record for the payment estimate is changed to pending approval. when the payment estimate status is changed to approved, the payment estimate cannot be modified. this example begins from the aashtoware project™ home page. to the left, click contract progress. note for all approvers (except office staff v3): if you want to approve or reject a payment estimate and enter comments for the status change, use the payment estimate approval decision overview instead. click the contract progress link. to the left, click and type cnw999. click in the quick find search box and type cnw999; then, press enter on your keyboard. type your text here above, click cnw999. click the contract id cnw999 link. to the left, click payment estimates. click the payment estimates tab. to the left, click 0001. click the estimate 0001 link. above, click component actions menu. click the component actions menu. to the right, click approve. click the approve task. notes: a quick list of estimates awaiting your review can be found on the home dashboard at construction > payment estimate approval decisions.you can reject a payment estimate by clicking on the reject task from the component actions menu. when you reject a payment estimate, the payment estimate is moved to the rejected status. a rejected payment estimate can only be modified after office staff v3 selects the return to draft button to return the payment estimate to draft status in the price adjustment app the reject command is available only if the payment estimate status is in one of the approval levels for the payment estimate type and only if your active user role is assigned the correct services in access rights. you have successfully completed approving a payment estimate exercise! click the next arrow to continue. exercise 3 – tracking payment estimate approval decisions in this exercise, you will track payment approval decisions. the user can view the list of decision records for each approval level needed for the payment estimate on the approval tracking tab. the information is for review and cannot be edited. this example begins from the aashtoware project™ home page. to the left, click contract progress. click the contract progress link. to the left, click and type cnw999. click in the quick find search box and type cnw999; then, press enter on your keyboard. type your text here above, click cnw999. click the contract id cnw999 link. to the left, click payment estimates. click the payment estimates tab. to the left, click 0001. click the estimate 001 link. to the left, click approval tracking. click the approval tracking tab. review the approval level on the payment estimate. you have successfully completed tacking payment estimate approval decision exercise! click the next arrow to continue. exercise 4 – changing a payment estimate to draft status in this exercise, you will change a payment estimate to draft status. office staff can change the status of a payment estimate from rejected or pending approval to draft. the change to draft command is available only if the payment estimate status is pending approval and your active user role is office staff v3, or if the payment estimate status is rejected and your active user role has been assigned change estimate to draft access rights. this example begins from the aashtoware project™ home page. to the left, click contract progress. click the contract progress link. to the left, click and type cnw999. click in the quick find search box and type cnw999; then, press enter on your keyboard. type your text here above, click cnw999. click the contract id cnw999 link. above, click component actions menu. click the component actions menu. to the right, click tdot price adjustment app. click the tdot price adjustment app task. above, click execute. click the execute button. to the left, click 0001. click the estimate 001 link. above, click revert to draft. click the revert to draft button. you have successfully completed changing a payment estimate to draft status exercise! click the next arrow to continue. note: notice the payment estimate changed to draft status. next steps after managing payment estimate approval decisions, the next step is to manage change orders. refer to tdot quick reference guides and cbts for more information. managing payment estimate approval decisions aashtoware project construction and materials™ tennessee department of transportation click here to close the training click here to close the training click here to close the training click here to close the training click here to close the training click here to close the training you have successfully completed the training for